Lafayette Village Community Association
a homeowner in LVCA what do I own?
in charge of LVCA?
When does the Board of Directors meet?
are the officers/directors chosen?
What documents govern LVCA?
is the management company?
ARCHITECTURAL CONTROL COMMITTEE (ACC)
is the ACC?
are my maintenance responsibilities as a homeowner?
we pay quarterly assessments?
are the assessments due?
Does LVCA offer an electronic method to pay
there assigned parking in LVCA?
are cars towed in LVCA?
are my responsibilities as a pet owner in LVCA?
do I refer a complaint about the pool or the lifeguards?
What recreation facilities does
TRASH AND RECYCLING
is trash collected?
How should recycling be prepared?
there special trash collections?
I do with household hazardous waste?
How do I learn about Fairfax County government?
do I vote?
LAFAYETTE VILLAGE COMMUNITY ASSOCIATION
What is LVCA?
Lafayette Village Community
Association (LVCA) is a no-stock corporation formed under the provisions of
Chapter 2 of Title 13.a of the Code of Virginia and was formed to provide for
maintenance, preservation and architectural control of residence lots and
common areas within the property.
LVCA can do any and all lawful things that the corporation may deem to
be in the interest of its homeowners including assessing maintenance fees,
holding meetings, developing budgets, borrowing money, giving easements, and
generally managing the community common assets. You can find the Articles of
Incorporation at LVCA Articles of Incorporation..
As a homeowner in
LVCA what do I own?
As a townhome
owner, you own the interior and exterior of your property and the land area
marked on your plat, usually a small front and rear area. End units have a small side yard
also. Walls between town homes are
As an owner of a detached home on
Merrimac Trail, you own your house and its yard.
homeowners own the common areas in common, including the community streets,
green space, the swimming pool, the tot lot and the recreation facilities. LVCA has a homeowners association (HOA)
that manages the common property. The
HOA is comprised of an elected board of directors.
Who is in charge of LVCA?
The management of LVCA is vested in
a Board of Directors. The officers
of the Board must be homeowners and the number of members can vary between 3
and 9. The officers include a
president and treasurer and such other officers as needed to discharge the
responsibilities of the Board.
Historically LVCA has had 5 officers—president, vice-president,
secretary, treasurer, and member-at-large.
A list of the current board of directors can be found at
When does the Board of Directors meet?
The Board meets monthly, currently
on the second Monday of the month, at the Mason District Governmental Offices at
6507 Columbia Pike. Homeowners and
residents are invited to attend these meetings where decisions are made that
affect LVCA. The Board also holds a
monthly work session, currently on the 4th Monday of the month,
to plan its agenda and to discuss issues facing the community . These
work sessions are usually
held at the President’s home.
No formal work or decisions are made at these meetings, although
homeowners and residents are invited to attend these meetings also.
To confirm the time, date and
location of any of these work session, contact one of the Board
members. Meeting schedules are also
posted on the website at
Minutes of recent Board meetings
are maintained on the LVCA website here.
How are the officers/directors chosen?
Homeowners of LVCA elect a Board of
Directors to provide the management and oversight of the association annually
at the fall homeowners meeting in October. Directors are volunteers who are
elected for staggered 3-year terms.
The Board may appoint other homeowners to fill vacancies that arise on
the Board between annual meetings.
Appointees fill the un-expired term of the director they are replacing
or then may stand for election at the fall meeting.
What documents govern LVCA?
The LVCA governing documents were
developed when the association was first formed in the mid-1980’s. Those documents were part of the
disclosure sale package that homeowners received when they purchased a home in
LVCA. Many of these documents are
on the LVCA website at:
www.lafayettevillage.org/lvca_documents.htm. These documents include the Articles of
Incorporation; LVCA By-laws; LVCA Declaration of Covenants, Conditions and
Restrictions; LVCA Resolutions; and other items such as budgets and annual
audits. The ACC Guidelines and
other rules and regulations are also posted on the website.
What is the management company?
The financial and administrative
affairs of LVCA are complex and require daily attention. To help the Board of Directors discharge
its responsibilities, a management company is contracted to provide for the
collection of assessments; payment of bills; accounting for income,
expenditures and reserve funds; development of solicitations and contracts;
preparation of settlement records and packages; inspection of the property
along with the ACC; preparation of the operating budgets in cooperation with
the Treasurer; and consultation and advice about property management in
general. The management company
advises the Board of Directors, but the Board makes all the policy, contracting
and funding decisions. The current management company is
Sequoia Management located in Chantilly, VA.
How do I contact the management company?
can call Sequoia at 703-803-9641, and ask for Dale Edwards, our current property manager, or his assitant,
can also email the property manager at Dedwards@sequoiamgmt.com.
You can also write to Sequoia at:
13998 Parkeast Circle
Chantilly, Virginia 20151-2283
What should a
homeowner expect from the management company?
The management company is retained
to help solve problems for homeowners.
LVCA homeowners should expect that their calls or emails to the
management company are acknowledged timely. Effort should be made by the management
company to comply with the homeowner’s needs or wishes. If that is not possible or if the
homeowner would like, the homeowner can always contact the Board with a
problem, situation or issue.
Homeowners are encouraged to bring their problems directly to the
management company first and allow the company to provide the service we are
Of course, any problems that cannot
be solved by the management company should be addressed to the Board.
ARCHITECTURAL CONTROL COMMITTEE
What is the ACC?
The ACC is comprised of volunteers
from throughout LVCA who work to ensure that the property maintains its
appearance and market value through enforcing its covenants (ACC
Guidelines). The chair of the ACC
is appointed by the Board of Directors but other members volunteer to help with
inspections, tree management, erosion and other grounds maintenance issues, new
projects and other work as directed by the Board. The ACC meets monthly to review requests
from homeowners for changes to their property or exceptions to the ACC
Guidelines for the community.
What are my maintenance responsibilities as
The homeowner is responsible for
maintaining the property in its original or ACC-approved appearance. The ACC Guidelines provide the colors
and other rules for the appearance of the property. The homeowner is required to maintain
the roof, exterior walls, porch, front steps, sidewalk, driveway (if provided),
front yard, bushes and plantings, rear yard area, including the fence, and
other areas that belong to the property.
a homeowner wishes to change the appearance of a town home or single family
home, the owner must request the change via a Form to the ACC.
form is available on the website as the ACC
Request for Exterior Improvement Form
and is submitted to the management
company for review and delivery to the ACC.
A homeowner is responsible for any
damage that occurs to the property and for any changes that are not approved by
the ACC. During annual inspections,
undocumented changes will be subject to ACC violation notices. It is very important that all
changes to the exterior appearance of the homes in LVCA be approved by the ACC.
What should I do if I
receive an ACC violation letter?
If a homeowner agrees with the
violation and can take the necessary repair action, simply contact the
management company and notify them of your plan.
If the homeowner agrees with the
violation but cannot complete the necessary repair in the timeframe given, the
homeowner should contact the management company and discuss the specifics of
the violation and determine what delays in compliance can be approved.
If the homeowner does not agree
with the violation, the owner should contact the management company and discuss
the issues or concerns. The
homeowner may request a hearing before the Board of Directors to present
information about the alleged violation.
What happens if a
homeowner ignores the ACC Violation Letter?
If the homeowner has not corrected
the violation or acknowledged the violation, then a second notice is
mailed. If all these letters are ignored, then the homeowner is sent a certified notice to appear at a hearing
before the Board of Directors. At
that hearing, the homeowner may explain the situation and request further time
to make the repairs. The request
may be granted or the homeowner may be assessed fines or penalties for
non-compliance. If the homeowner
does not appear at the hearing, fines or penalties may be assessed of $10
per day, up to 90 days, for continued violation of the ACC rules.
What are the five most
common ACC violations cited in LVCA?
ACC violations are issued to ensure
compliance with the ACC Guidelines.
Homeowners agree to the Guidelines when they buy into a property
governed by homeowners association.
The five most common violations at LVCA are:
1) storing trash cans in the front of the home;
not maintaining the home (paint chipping, window caulking,
roofing, siding, etc);
3) having the wrong (non-ACC approved) colors on the trim,
4) not maintaining the appearance of the rear yard or fence;
5) storing toys and other items in the front yard or steps.
Why do we pay quarterly assessments?
Funding is needed to pay for the
contracts for grounds maintenance, trash, snow removal, towing, pool operation
and maintenance. The assessments
levied are actually annual assessments due on January 1st each year. The Board of Directors has elected to
allow homeowners in good standing to pay their annual assessments on a
When are the assessments due?
Assessments are due annually, but
the Board of Directors allows homeowners in good standing to pay their dues
quarterly. The assessments are due
on January 1, April 1, July 1 and October 1 annually. The assessments are late if the
management company receives them after the 15th day of the month
they are due. A penalty of $10 is added to any account received after the 15th of the month the
assessment is due. An 8% interest
charge is added to any assessments that are received by the management company
after 30 days of the due date each quarter.
Does LVCA offer an electronic method to pay
Yes, LVCA offers a direct debit
plan to pay assessments annually or quarterly. A form to start the program is located
or can be obtained from the management company. There is no fee for the electronic
What happens if a
homeowner does not pay the assessments timely?
If a homeowner’s quarterly
assessment payment is not received by the 15th day of the month due,
then the homeowner is late and is assessed an additional $10 penalty. If the homeowner does not pay within 30
days of the due date, the homeowner is delinquent. The management company will then send a
reminder notice to the homeowner.
If the assessment continues to be unpaid for 2 quarters, the LVCA
attorney will begin collection action, which will include notification of
credit bureaus and possibly a lien being placed on the property. All attorney costs and legal fees
will be added to the homeowner’s bill. Interest in the amount of 8% annually
will also become the homeowner’s responsibility.
What should a
homeowner do if not able to pay a quarterly assessment timely?
If a homeowner is unable to pay a
quarterly assessment timely, the owner should contact the Board and explain the
situation. Together they will
determine a payment plan or due date for payment. Using the method, the homeowner will not
be placed under collection action by the LVCA attorneys and save those legal
fees. The homeowner will still be
responsible to pay penalties and interest charges on the amount owed.
How is the budget
prepared at LVCA?
The Finance Committee in
coordination with the chairs of the other committees drafts the budget and
recommends a budget to the Board. A
draft budget is presented to the homeowners for information and consideration. The Board of Directors approves the
final budget after the annual meeting in October.
Where can a homeowner get a copy of the current budget?
The current budget is available
here on the LVCA website. If there are
questions about the budget, contact the Treasurer or another Board member for
Is there a Finance
Yes, the Treasurer chairs the
Finance Committee. The Committee
meets on a schedule determined by the Committee. Contact the chairman if you would like
to join the Committee or visit a committee meeting. The Committee develops the
draft budget, reviews the Reserve Study, monitors the expenditure of LVCA funds
by the management company, makes recommendations to the Board about funds
should be spent and oversees the audit and financial records of LVCA. Check with a Board member to determine
the specific time, date and location of the next Finance Committee meeting.
How are the grounds
maintained in LVCA?
A landscaping company under
contract to the association maintains the common areas in LVCA. The grounds company is responsible for
mowing grass, blowing grass from road and sidewalks, mulching, trimming bushes
in the common area, applying fertilizers and pesticides, edging sidewalks and
streets, removing leaves, and other general grounds maintenance work. Blade Runners is the current grounds
homeowner responsibilities for the grounds?
must keep their front and rear yards clean of debris, blowing leaves and paper.
They can rely on the grounds maintenance company to mow the front yards and trim
bushes or they may elect to do the work themselves. Townhouse residents are
responsible to cut the grass and remove leaves to keep their backyard areas neat
Townhome owners may ask to be placed on
a list so that the grounds maintenance company will not trim any of the
owner’s bushes or trees.
Contact the management company to complete a form and be placed on the
list. This form is also on this website under the Documents menu.
Single family home residents are responsible to mow their yards, remove
leaves and keep the appearance of their property clean and well maintained. The
grounds maintenance company does not work on single family home yards.
All homeowners may use plants and shrubs to enhance the appearance of their
property, if planted in accordance with the ACC Guidelines. Homeowners should review the ACC
Guidelines before making any changes to the existing trees, bushes or plantings
in their front property. Erosion,
sinking of sidewalks or driveway, and other natural changes to the property are the responsibility of the homeowner.
Is there a
Yes, LVCA is designated as a
Neighborhood Watch community. LVCA
has an excellent relationship with the Fairfax County Police stationed at the
and the community policy officers.
Anyone interested in volunteering
should contact the chair of the Neighborhood Watch committee to find a day to
What is the crime
rate for the community?
The crime rate is very low in LVCA
due in part of to the vigilance of our neighbors and the excellent patrolling
of the police throughout our community.
We have recently installed more security lighting in darker areas and
Is there a LVCA
Yes there is a newsletter that is
published about 6 times a year.
newsletter is currently posted on the LVCA website
here and delivered to each
home and mailed to each owner who is out of the area. Anyone interested in working
on the newsletter or submitting an article should contact a member of the Board
Can a homeowner
advertise in the newsletter?
Yes, homeowners and residents can
advertise their businesses for free in the newsletter. Contact a Board member for more
Is there assigned parking in LVCA?
Yes, there is assigned
parking. On the Disclosure
Documents provided with the sale are the numbered spaces assigned to each town
home. Townhomes with a driveway and
garage also have one numbered space assigned to the house. Several streets in LVCA have visitor
parking spaces also. Residents and
homeowners are asked not to use visitor spaces for parking their vehicles to
allow guests the opportunity to park in the spaces.
Why are cars towed in LVCA?
Cars are towed for a variety of
reasons. Homeowners may have cars
towed if someone is parked in the owners assigned
spaces. Board of Directors may have
cars towed from visitor parking or along the private streets in LVCA at anytime
they cause a safety hazard. A
towing company travels through the community between the hours of 10:00 pm and
6:00 am and may tow any cars parked in no parking areas of the private streets
in LVCA. Cars are towed from no
parking areas because the no parking areas are specifically designed to allow
fire trucks and other emergency vehicles to have access to the town homes.
commercial vehicles allowed to park on LVCA private streets?
No, commercial vehicles are not
allowed to park on LVCA private streets but must park along Trammel Road or
Lafayette Village Drive. Commercial vehicles are those used in
the operation of a business and may be large trucks or cars with commercial
lettering on them or have ladders or equipment stored externally to the vehicle.
What are my responsibilities as a pet owner
Pets are allowed in LVCA in
accordance with the Health Department guidelines as to the number and type of
pets allowed and subject to the restrictions in the Declarations of Covenants
(paragraph VI.6.b). Pets must be properly vaccinated. Pet owners are asked to keep their
backyards clean of pet feces and attended at all times if they leave your yard.
If you own a dog, you must keep your dog on a leash at all times when your dog
is off your property, per the Code
of Fairfax County. Pet owners are
also required to clean up after their pets and deposit the residue in the
special trashcans provided along
Who can use the pool?
Homeowners in good standing with the association may
use the pool. Annually the rules
and regulations regarding the operation of the pool are mailed to owners. A copy of the rules is maintained at the
pool and on the website.
Who operates the
LCVA contracts with a pool management company to
provide the lifeguards and maintenance of the pool. Currently the pool company is Atlantic
Pools of Annandale.
How do I get pool passes?
Pool passes convey with the
purchase of a LVCA property. Each
home has 5 passes. Replacement
passes may be purchased at a cost of $5 each by contacting the management
Is there a Pool
Yes, there is a pool
committee. The Board of Directors
appoints the chair of the committee.
Anyone who is interested in the pool can join the committee, which is
mainly active during the spring and summer. The committee is responsible for
overseeing pool activities, recommending maintenance and upgrades to the pool
facilities, being a liaison with the pool management company, developing the
budget for pool operations, giving reports about the pool during Board
meetings, and generally being the advisor to the Board of Directors concerning
all pool issues.
Where do I refer a complaint about the pool or the lifeguards?
If there is a problem of a safety
or emergency nature about a lifeguard, a homeowner should bring the concern to
the senior lifeguard on duty immediately.
If the concern is an ongoing problem with a lifeguard, contact the
management company who will report the concern to the pool company.
facilities does LVCA have?
LVCA offers a swimming pool, tot lot and basketball and
all-purpose courts for the private use of
Lafayette Village residents and guests. There are
no usage fees at present. Pool Pass applications can be
obtained by calling the Management Agent at the numbers or addresses about one
month prior to pool opening or by downloading the form on the website. The pool
is currently open from Memorial Day through Labor Day. Other recreation
facilities are available on a first-come basis. Homeowners are urged to
consider serving on the Pool/Recreation Committee. If quarterly assessments are not paid
timely, homeowners are restricted from using common property recreation
facilities, including the pool.
Are there rental
units in LVCA?
Yes, there are approximately 15% of
the homes in LVCA that are rented.
Residents and renters acquire access to LVCA facilities through the
homeowner. Homeowners have the pool
passes and are responsible for letting their renters know LVCA rules and
residents/renters vote in LVCA elections?
No, only homeowners can vote in
elections for the Board members or for other community issues, and only
homeowners can be members of the Board. However,
all residents can participate in
the community by volunteering to serve on committees or projects.
What responsibilities do
Renters and residents must adhere
to all the rules and regulations just as the homeowners do. For example, renters may be cited for
not complying with ACC Guidelines about the appearance of the unit. Homeowners may be brought to a hearing
before the Board for violations of rules and polices by their renters;
homeowners may be assessed fees and penalties for violations by their renters.
TRASH AND RECYCLING
When is trash collected?
Trash is collected twice weekly by
a waste collection company under contract to LVCA. Trash should be placed in front of your
home by 6:00 a.m. on Monday and Thursday.
Trash may be placed in front of homes the evening before collection day. Trash is not
collected on Thanksgiving day or on Christmas when it falls on a Monday or Thursday.
Recyclables are collected
separately on Monday of each week.
are collected for recycling?
Materials such as cardboard (clean,
flattened and no larger than 3 feet by 3 feet), plastics jugs and bottles, 3
colors of glass, mixed paper (junk mail, advertising slicks, magazines, white
paper), newspapers, metal food and beverage cans, and aluminum cans should be recycled.
How should recycling be prepared?
Recyclables should be placed in the
bin provided by the trash company, beside the bin if it’s too large to
fit in the bin or in clear plastic bags so that the collection company can
identify it as recycling. If you
have questions about how to prepare materials for recycling or what can be
recycled, go to
County’s website at
for additional information or call 703-324-5052.
Are there special trash collections?
Yes, the trash
company will collect moving boxes and small pieces of furniture during the
regular collection service. Contact
the trash company for a date and time for pickup of large pieces of furniture
or appliances. Sometimes there is
an extra charge for a special collection, depending on the items being
disposed. The current trash company
is Patriot Disposal at 703-257-7100.
What do I do with household hazardous waste?
Please do not include pesticides, herbicides, lead paint, acids, motor
oil, gasoline, fertilizer, automobile fluids or other
ignitable, corrosive or reactive hazardous materials in the regular trash.
materials in the regular trash.
Please transport them to the I-66 Transfer Station Household
Hazardous Waste site at 4618 West
Ox Road in Fairfax for disposal. The hours of
Thursday: 1 p.m. - 5 p.m.
Friday: 8 a.m. - Noon
Saturday: 8 a.m. - 4 p.m.
Sunday: 9 a.m. - 4 p.m.
These materials need to be removed
from the waste stream and not disposed.
How should trash
The Code of
Fairfax County Chapter 109.1 states that trash must be stored in a container
that has a lid and not holes. The
purpose of this rule is to reduce rodent infestation, blowing trash and the
spreading of litter by birds or other animals. Homeowners in LVCA have backyard areas
or garages suitable for storing a trash can. Trash cannot be stored in front of
homes. Storing a trash can in the front yard of a home violates ACC
guidelines and is subject to an immediate fine and other restrictions.
Trash should be
set out for disposal in front of the home, near the sidewalk, and not be piled
near the intersections or mailboxes.
LVCA is charged for collection services at each town home and single
family home. Trash can be set out the night before, after 6:00
p.m., the day of collection.
How can I volunteer in
Volunteer opportunities are
available almost any time. Contact
one of the Board members to see what is needed at the time. Volunteers are usually needed for
long-term positions such as the Finance, ACC or pool committees or for short-term
projects such as coordinating a yard sale or organizing a community
PLEASE VOLUNTEER IF YOUR SCHEDULE PERMITS. In many cases, LVCA has to pay
to be done because we have not had sufficient volunteers to do the work
magisterial district is LVCA located?
LVCA is located in the
and the district offices are at
Columbia Pike Annandale, VA 22003.
For more information about the district, go to
How do I learn about
Fairfax County government?
government offers a wide variety of services to its residents.
For more information refer to
Where do I find out about local taxes, etc.?
Several taxes are required for residents
including personal property.
list, due dates and how to pay the taxes, see
Where do I vote?
The polling location for
Village is the
adjacent to the Hidden Oaks
Street in Annandale. The Center is actually through the woods
In order to vote in
Virginia, you must register to vote.
The process is outlined at